Senior Executive Assistant

What you'll do

• Manage complex calendars including scheduling meetings and conference calls with internal and external stakeholders.
• Coordinate room reservations, audio-visual setups, catering, and meeting documentation.
• Screen incoming calls and prioritize communications while maintaining confidentiality.
• Arrange detailed domestic and international travel itineraries and logistics.
• Process invoices and expenses in compliance with company policies.
• Draft high-quality emails and messages for stakeholders at all organizational levels.
• Proactively manage routine activities and provide advance notice of potential issues or delays.

What we're looking for

• Proven experience supporting senior executives and managing complex calendars, communications, and travel arrangements.
• Demonstrated discretion, confidentiality, and sound judgment.
• Advanced organizational skills with the ability to manage multiple tasks and prioritize under pressure.
• Excellent communication skills with confidence and professionalism across all levels of the organization.
• Strong attention to detail and accuracy in all tasks.
• Proficiency in Microsoft Office, AI, and LLM platforms with an ability to learn new tools quickly.
• Experience supporting Managing Director level or above (preferred).
• College degree (preferred).